Poster Presentations:

Submission opens : 27^th June 2016 09:00
Submission closes : 9^th October 2016 00:00
Open to all students currently enrolled in medical school (including intercalated students) & Foundation year 1&2 doctors
Full Guidelines and T&Cs to be finalised

Guidelines to Submit Abstracts for Poster Presentations

• I. Layout and Structure
• All submitted abstracts should include the following:
  • Title [use capital letter for each word]
  • Name of author(s)
  • Institution/hospital where work was conducted or current institution/hospital
  • Email address[es] of all author(s) (mandatory)
• The text of the abstract should be no more than 300 words (excluding title, name of authors, institution and email address)
• Abstracts should include the following:
• Background
• Material/Methods [describing the experimental design and/or methods used]
• Results [summary of results presented in sufficient detail to support the conclusion]
• Discussion
• Conclusion
• Abstracts should be submitted ONLY online in the template provided. No HTML, or other web formats will be accepted
• Tables or images should not be used.
• Formatting is not required since the template will format it automatically.

II. Marking:

Your abstract will be reviewed by designated members of Glasgow Neuro Society, external clinicians and consultants, basic scientists and invited patrons. They will review the work based on the following criteria:

• Quality of work
• Originality and novelty
• Ground-breaking or cutting edge research
• Potential significance of the work to patient care and management, or clinical practice
• Clarity of writing and presentation
• Completed or nearly completed research/study/audit
All abstracts will be scored against the above criteria and a pre-prepared marking system. Ones with the highest marks will be considered for a poster presentation (10 total).

III. Deadline:

The deadline for abstract submissions is at 00:00 hours GMT 9^th of October (Sunday) 2016. All individuals who submit their abstracts will be notified of the committee's decision by the 23.59 hours on the 30^th of October 2016 (Sunday) as to whether their submission has been successful.

By submitting an abstract, applicants agree to the following terms and conditions:

• All abstracts should be submitted using our template form only. All sections of the personal details. This information will be used strictly by the administrative staff and organisers only. It will not be sent to the judges. Only the text of the abstract form will be sent to the judges for scoring. Your personal details will be kept anonymous from the judges. Abstracts not complying with the specifications or incomplete abstracts will not be accepted.
• All abstracts must be original and should not have been presented in another International Conference. It could however have been presented at a local/hospital/regional meeting.
• The work being presented on the day should not have been published in an indexed medical or scientific journal. However, we will accept abstract/work that has been published in a hospital newsletter/local magazine/online journal or is being considered for publication [not published] in an indexed medical or scientific journal.
• All abstracts must be submitted by 00:00 hours GMT 9^th of October (Sunday) 2016
• You will be informed by 23:59 hours on the 30^th of October 2016 (Sunday) as to whether your abstract is successful or not.
• If your abstract is accepted either for poster presentation, you should register for the conference by 23:59 hours on the 13^th of November 2016 (Sunday) at the very latest to secure a place to present your work.
• If for any reason you wish to withdraw your abstract at any point, you should inform us immediately as a matter of professional courtesy.
• All abstracts submitted are subject to review by designated members of the Glasgow Neuro Society, external clinicians and consultants, basic scientists and invited patrons. This committee reserves the right to accept, reject and allocate abstracts for inclusion in the conference programme.
• Acceptance of an abstract does not mean automatic entry into the conference. You will still have to register and pay for the conference in the usual manner.
• All presenters are responsible for their own expenses, including registration, travel, hotel and any other costs incurred by attending/presenting in the conference.
• Presenters must be available in the room during the allotted session time as sessions cannot be scheduled per individual requests.
• Presenters should be attend the conference for the entire day to be eligible for receiving the appropriate certificate. Presenters coming for less than the full day will not receive a certificate.
• Presenting authors are responsible for the transport and storage of their presentation materials.
• It is the responsibility of the presenting author to ensure accuracy of content, spelling and presentation of the presentation.
• It is the communicating author’s responsibility to ensure that consent has been given from all authors and necessary departments prior to submission, and that the presenter must have made a significant contribution to the work involved. This should be available at the committee’s request, an email confirmation may suffice.
• The authors will retain the complete copyright for their work at all times.
• Conference delegates must be made aware of any affiliation or financial interest that may affect the speaker's presentation(s). All speakers must provide information on any conflict of interest. Disclosure statements must be provided by speakers to delegates at the conference